AIRWAVES

OCTOBER 2007

PRAMS

THE NEXT MEETING WILL BE HELD ON FRIDAY OCTOBER 26TH AT THE COMMUNITY HALL ON THE CORNER OF TODDS RD AND ELLIS RD, LAWNTON COMMENCING AT 8 PM.

THE NEXT WORKING BEE WILL BE ON SUNDAY 4th NOVEMBER STARTING AT 8AM.

^{YOUR COMMITTEE}

^{President: Warren Dunell Ph H 3889 6633 Mob 0410539809 email: PRAMS email or Private email}

^{Vice President: Andrew Holloway Ph H 32606212 email: email}

^{Secretary: Danny Anderson Ph H 32654712 Mob 0439792390 email: PRAMS email or Private email}

^{Treasurer: Gordon Grant Ph 3312 7080 email: email}

^{Librarian/Newsletter Editor: Dave Harper. Ph 3261 1140 email email}

^{Field Maintenance : Bob Moore. Ph 3351 3108}

^{CFI: Don Barber Ph mobile: 041 3925 697 email: email}

^{Catering: Therese Ross. Ph 043 2328254. email email}

NOTICE OF MOTIONS TO AMEND THE CONSTITUTION of the Pine Rivers Aeronautical Model Society Inc.

There are three motions being proposed to streamline and facilitate the running of the club:

1. to simplify new membership processing.
2. to facilitate the handling of a complaint by one member against another.
3. to increase the amount the committee can spend to reflect current values.

Motion 1

6.2) An applicant for membership in any class to the Pine Rivers Aeronautical Model Society Inc (the Society) shall present to the secretary a completed application form duly proposed by a fully paid up member of the Society together with a non-refundable nomination fee as determined at that time.

6.3) The Proposer should at least talk to the applicant and satisfy himself or herself that the applicant is a suitable person to become a member of the Society.

6.4)The Secretary on receipt of the completed and proposed application shall place a copy on the Society’s notice board and also have a copy of the application published in the next edition of Airwaves.

6.5) The management Committee of the Society shall review all membership applications received and unapproved and consider any objections presented to the Secretary in writing, and accept in the class of their application or reject the individual on a simple majority of a seconded motion put to the management committee meeting.

6.6) On acceptance or rejection of membership to the Society the Secretary shall advise the applicant accordingly. In the case of acceptance this advice shall include the class of membership and the membership fees now due to the Society and that he or she will not be a bona fide member of the Society until such time that the Treasurer has received the full payment of their membership fees and issued an official Society receipt. Further the Secretary shall advise the new member that he or she cannot fly ‘solo’ at the Society’s fields until he or she has received the Society’s official membership receipt.

6.7) In the case of rejection the Secretary shall contact the applicant concerned and convene a meeting with him or her and the elected officers of the Society so that the proposed member can defend his or her position. If at the conclusion of such a meeting the elected office bearers of the Society are of the opinion that the objection was frivolous, unwarranted or not applicable or contrary to the Society’s aims or rules, the elected office bearers shall overturn the rejection and grant the applicant the membership in the class applied for. However, the requirements of bona fide membership included in item 6.6 shall apply.

I further move that item 6.3 be numbered 6.8) and as item 7 has been deleted in total all subsequent item numbers be altered to present a true numerical, progression.

Moved:  Gordon Grant      Seconded: Danny Anderson  Dated 10 Oct. 2007.

Motion 2

I, Gordon Grant, a fully paid up pensioner member of the Pine Rivers Aeronautical Model Society Inc. (the Society) move that all words in item 8.2 after sub-item d) beginning with “ The management committee shall issue the member with a warning letter….including clauses a) and b) and concluding with the words his/her membership be terminated” be deleted and replaced with:

d) On receipt of a complaint in writing against a member from another member the secretary shall contact the recipient of the complaint and convene a meeting with him or her with the Elected Office Bearers (EOB) of the Society to informally discuss the matter with the view of resolving the complaint with a minimum of disruption to the Society’s activities.

e) If the EOB considers that the recipient of the complaint is at fault then the EOB shall tell that member of their decision and advise him or her not to act, behave, fly or speak in that manner again at the Society’s flying field in the future. Every effort is to be made to get the offending member to accept this decision and the member is to be advised in writing that the matter is now put to rest; but if such a complaint is received again a warning letter may be issued. If the EOB accept the explanation of the recipient of the complaint, then the plaintiff member shall be advised accordingly. In the case where one of the EOB or their immediate family are the plaintiff or defendant then he or she shall be excluded from the evaluation panel of the EOB and if required a member of the Management Committee shall fill that vacant position.

f) In the case where a warning letter is issued to a member the EOB may at its discretion institute

      i) suspension of privileges of membership for one month or

      ii) suspension of privileges of membership for three months or

      iii) total suspension of privileges of membership.

g) Again the member shall be given the opportunity to discuss the matter with the EOB and every effort on the part of the EOB is to be made to resolve the matter without further disruption and/or ill-feeling to or within the Society’s activities.

9) If in the case where the outcome of the EOB mediation is not acceptable, the Secretary shall call a special general meeting of the membership at which the complaint shall be read, a report given of the mediation attempts and outcomes of the EOB and the defending member shall have the opportunity to respond within the rules of debate. On conclusion of debate a motion shall be moved to resolve the matter finally and all parties shall abide by the decision of the special general meeting.

I also move that the word “be” in the first line of item 8.1) be changed to “by”

I further move that item 9) “Appeal and rejection or termination of membership” be deleted in total.

Moved G Grant         Seconded D Anderson  Dated 10 Oct 07

Motion 3

I, Danny Anderson, a fully paid-up member of the Pine Rivers Aeronautical Model Society Inc., move that the amounts in section 28.7 of the Constitution “All expenditures by the management Committee …” be amended from $400 to $2000 to reflect current values.

Moved D. Anderson      Seconded  D Harper        Dated 10 Oct 07 

PROXY VOTE

If you will be unable to attend the next meeting, but would like your vote to count, please complete the proxy form at the end of this newsletter and send it to the Secretary in time for the meeting. 

MOTIONS FOR APPROVAL OF EXPENDITURE.

The Treasurer, Gordon Grant, moves that the following expenditures to improve the club facilities, be approved:

For concreting the pit area to the West of the transmitter pound - $5865

For the purchase and delivery of a third shipping container to secure club property -  $2800.

Seconded by D. Harper.

The following budget items have been penciled in: Roadworks - $5000, New Flying Field Fund $5000. Approval for these will be sought when further details are to hand.

OTHER MOTIONS FOR DISCUSSION AT THE MEETING

Members wishing to move any motions for discussion at the General Meeting are requested to forward them in writing to the secretary in good time for them to be added to the agenda. Any other items raised will be held over until the next business meeting. We hope this will prevent meetings from dragging on…

COMMITTEE BYLINES

At the recent committee meeting the following items were discussed:

The date previously advertised for the Christmas Party was wrong! 

The club Christmas party will be held on Sunday 2^nd Dec starting at 12.30pm. Catering will be as last year which was terrific!

Tickets are $10 per head for members and immediate family. Children under 12 are free. If you wish to bring guests, please check with treasurer Gordon Grant. Tickets will be available from Therese in the canteen.

As will be noticed above, Don Barber has taken over the Field Maintenance from Bob Moore. A vote of thanks will be proposed for Bob at the meeting for all the hard work he has put in over the past few years. 

The committee have signed off on the tractor/slasher which should be delivered shortly. This is one item we need the extra container for!

In accordance with our Constitution it is intended to hold only four General Business Meetings per year. However, the regular monthly meetings will still be held, the intervening meetings being used for social and educational activities. We are seeking guest speakers for these meetings – any suggestions to the PRO Peter Tompkins please.

There are still some unclaimed shirts from the last order to be collected. They are for Steve Godbold and Brad Dury. Therese has them in the canteen – see her and pay for them, guys!

The November meeting is planned to be a social one with minimum business to be transacted. There will also be our annual Club Auction, hopefully run by Graham Tattersall in his usual fun fashion! So dig out all those old models you don’t fly any more and see if they are of use to someone else - also raid your piggy bank so you can pick up some bargains!

It is proposed that we order more club shirts early next year, along with name tags. Watch this space!

LIBRARY NEWS

Our stock of DVDs continues to grow – over 80 in the collection now thanks to recent donations! 

I plan to bundle up a lot of the old magazines and VCR tapes currently in the library and sell them off at the club auction in November – we need to make more space in the library cupboard! Any funds raised will be used to buy more stock for the library.

The library has been allocated $750 per annum in the club budget by our treasurer. This means that after allowing for the magazine subscriptions I will be able to order new material, mostly DVDs judging by demand, on a regular basis. 

We’re also hoping to acquire another, bigger library cupboard to replace some of the shelving in the clubroom. This will make storing the magazines easier and relieve the congestion. Meantime some new, rigid plastic magazine files are to be purchased to keep the new magazines in better shape.

FORM FOR PROXY VOTING.

I (print name)……………………………..being a financial member of the Society wish my vote to be cast on the constitution motions as follows:

Motion 1: …………..for………..against 

Motion 2:……………for………..against.

Motion 3…………….for………..against

(Delete whichever is inapplicable)

Signed………………………

Date……………………..

This form to be delivered to the club secretary before the start of the meeting on Oct 26 2007